White Lick Home
Owners Association Board Meeting Minutes
July 10, 2019
Plainfield Public
Library
Board members in attendance: Tom Lee, Derry Shrock, Diana Laybold, Susan
Chestnut
Property Service Management Group staff in
attendance: Larry Edwards, Susan Keene
Four residents in attendance.
The meeting began @ 4:30 pm
June minutes were approved via e-mail.
Financial Report:
·
Susan Keene went over the June financials
·
Susan Chestnut questioned a few of the charges
from PSG. Larry is to look into it &
get back to her with more details
Architectural Committee:
·
Four requests were submitted to the
Architectural Committee in June. All
were approved.
Social Committee:
·
Diana sadly reported that one resident has
passed away. Flowers will be sent from
the community.
Resident comments:
·
Residents presented mowing concerns.
·
Residents informed the board of their concerns
involving two neighbors.
Old Business:
·
No old business
New Business:
·
Diana confirmed the date of the Annual Meeting
for Wed. Oct. 9th (NOTE: Date
has been changed to Thursday, Oct. 10th as the Plainfield Library
did not have a room available on Oct. 9th)
·
Derry gave an update regarding his & Larry
Edwards walk around the community evaluating the replacement needs of garage
doors, chimneys, windows, and general appearance of the units/common areas. They surmised that:
o
30 plus windows should be replaced
o
12 should be replaced by end of the year, if
possible (6 have been done so far this year)
o
51 chimneys have been rebuilt so far, 1 left to
be done this year.
·
Discussion took place about the homes who do not
maintain their flower beds where weeds are present. A resident who cannot maintain their area
should have the area put back to grass so that the mowers can maintain the
area. PSG will spray weed killer where
it is appropriate to maintain the aesthetics of the community.
·
Susan C. made a motion to investigate options of
investing the $100,000 reserve to allow these funds to gain a better interest
rate. Tom Lee 2nds the motion. Susan will speak with a few local banks and
bring that information back to the Board.
·
Susan C. also made a motion that the board take
the extra funds in our account, over the $100,000 reserve, to replace some
windows, garage doors & chimneys this year. No decision was made at this time.
·
There was a discussion about replacing windows
with vinyl windows & framing rather than wood, that is currently being
used, so that the exteriors of the units could eventually be maintenance
free. This would eventually alleviate the
need for most painting. This will be discussed further in the future.
·
One resident has requested her tree be replaced
as it was accidentally sprayed by a chemical last year and now the tree has
died. The tree will be replaced in the
fall. Derry made the motion for the HOA
to cover the cost of replacement: Tom 2nd
the motion and all approved.
The meeting ended at 5:23 pm
The next meeting will be held at 4:30 p.m. on Wednesday, August
14th at the Plainfield Library.
JULY MINUTES APPROVED:
Chestnut & Shrock via email 7/28/19
Laybold via email 7/30/19
Print this post
