White Lick Homeowners Association

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Wednesday, June 26, 2019

June 2019 Board Minutes

White Lick Home Owners Association Board Meeting Minutes
June 12, 2019
Plainfield Public Library

Board members in attendance:  Tom Lee, Derry Shrock, Diana Laybold, Susan Chestnut
Property Service Management Group staff in attendance:  Larry Edwards, Susan Keene
One resident in attendance.

The meeting began @ 4:30pm

May minutes were approved via e-mail.

Financial Report:
·       Susan Keene went over the May finance report.  No vote was taken for approval of the financials as more time was needed to review.  Vote will be taken via e-mail.   NOTE:  Financials were approved by all board member via email on 6/17, 6/18 & 6/25.
·       Susan K. reported that two residents are behind in paying the monthly HOA fees.  Letters have been sent notifying them to bring their account up-to-date.  If they do not bring their account up-to-date, the matter will be passed over to our attorney for collection.

Architectural Committee:
·       Nothing to report.
·       Susan will contact Sheila to request that the Architectural Committee meet in the very near future to begin creating strict guidelines for our association.

Social Committee:
·       Garage Sale was a success!  At least 15 residents participated. 

Resident comments:
·       None

Old Business:
·       Board members & Larry Edwards will survey the community for things that need to be addressed (covenant violations, cement repair/replacement, chimney replacement, PSG maintenance) so follow-up can be done.

New Business:
·       Several residents were sent letters last month informing them they were in violation of the covenants with regard to maintaining their flowerbeds & the storage of trash.  If a resident no longer wishes to maintain a flowerbed, they are asked to remove the plants, weeds, mulch or rocks, plus any barrier that outlines the flowerbed.  They should then contact PSG to ask that grass seed be planted.  Once this occurs, the area will become part of the yard and be maintained by the association.
·       It been reported that we have several units with satellite dishes affixed to the roof.  This is a clear violation of the covenants.  The board will do a walk around to assess those unit numbers & any other violations taking place in the community.  Letters will be sent to have the issues corrected.
·       The board set the date for the annual meeting:  Wednesday, October 9, 2019 @ 6:30 p.m.
·       Fifty-one chimneys have been completed thus far. 
·       Susan C. asked if we could replace more than 5 chimneys a year seeing that we didn’t get all 5 done last year and we are so ahead of schedule this year.  Derry responded he would rather take those funds to put in garage doors.  Fifty garage doors have been replaced in the community thus far.
·       Susan K. will update the home owner list and distribute copies to the board.
·       The board will continue to seek replacement board members. 
·       Diana planted geraniums at the entrance.  Thank you Diana!

The meeting ended at 5:16pm

The next meeting will be held at 4:30 p.m. on Wednesday, July 10th at the Plainfield Library.

Chestnut & Laybold – 6/17/19
Shrock – 6/18/19
Lee – 6/25/19
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