White Lick Home
Owners Association Board Meeting Minutes
November 13, 2019
Plainfield Public
Library
Board members in attendance: Diana Laybold, Susan Chestnut, John Schwegman,
Georgi Bruner & Derry Shrock (via telephone)
Property Service Management Group staff in
attendance: Larry Edwards, Susan Keene
No residents in attendance.
The meeting began @ 4:30 pm
October minutes were approved via e-mail.
Financial Report:
·
Susan Keene went over the October financials.
·
One charge from PSG for a partial tree removal
from a back yard was questioned and the homeowner will be billed.
·
October Financials were approved.
Architectural Committee:
·
The board discussed follow up/procedure
regarding three residents who are currently in violation of the covenants.
Social Committee:
·
John Schwegman has developed a welcome packet
for new residents of White Lick along with an introductory letter. He and Diana will be making every attempt to
visit new residents to welcome them to our community, supply the packets &
begin an open dialogue.
Resident comments:
·
There were no resident comments.
Old Business:
·
Susan C. asked if we had any information from
the resident who had requested permission to rent their unit due to
hardship. PSG has received nothing to
date. The board asked PSG to contact the
owner to learn the status of the request.
·
Berger Hargis rejected our request to credit our
account the extra funds that we pay each week for push mowers to be used
between the units. Berger Hargis says
they have been using push mowers between the units.
New Business:
·
Window Bids were discussed. The board has received a bid for wooden
windows to replace several earmarked windows. The bid is for the window only, not
installation. This company will be
providing cost estimates for the same windows in vinyl form.
·
Another business would like to give a bid on
window replacement. Susan C. will be in
contact with the resident inquiring to inform the company how to go about
giving bids.
·
Officers were elected for the 2020 year. John Schwegman accepted the presidency
position on a 90 day trial basis, Susan Chestnut will be the Secretary, and
Georgi Bruner will assume the Architectural Committee Chairperson position.
·
The board reviewed snow removal bids for the
2019/2020 season. Four companies
submitted bids for consideration. Diana
Laybold made a motion to award the snow removal contract to Property Services
Group, John Schwegman seconded the motion.
PSG was awarded the contract with a vote of 4 in favor, and 1 opposed.
·
Diana requested that in light of the early snow
fall this year, the board should receive the snow removal bids in October going
forward.
·
The board reviewed lawn care bids for the 2020
season. Four companies submitted bids
for consideration. Susan Chestnut made
the motion to aware the lawn care contract to Classic Lawncare, LLC., Diana
Laybold seconded the motion. The motion
passed with a 5-0 vote in favor.
·
Diana asked that the board identify three goals
for the upcoming year.
o
Finalize guidelines
o
Investigate auditing or reviewing the books with
a certified accountant.
o
Investigate a full review of the covenants.
The meeting ended at 6:11 pm.
The next monthly meeting will be held at 4:30 p.m. on Wednesday,
January 8th at the Plainfield Library.
The board will not meet in December.
NOVEMBER MINUTES APPROVED:
Chestnut, Bruner & Shrock on 11/20/19 via
e-mail
Schwegman on 11/23/19 via e-mail
Laybold on 12/16/19 via e-mail
