White Lick Homeowners
Association Board Meeting Minutes
July 8, 2020
Property Services
Group Office, 1309 Reeves Road, Plainfield
Board members in attendance: John Schwegman, Georgi Bruner, Derry Shrock,
Susan Chestnut
Property Service Management Group staff in
attendance: Larry Edwards, Brandon
Henton
No residents in attendance.
____________
The meeting was called to order @ 3:32 pm
June minutes were approved via e-mail.
Financial Report:
·
Monthly financials were reviewed and approved.
Architectural Committee:
·
The resident at 216 requested a meeting with an
Architectural Committee member to review their plans to update the landscape
around their home, to insure it met with covenant guidelines. Plan for changes was in line with covenants.
·
Florida room build at 232 is almost complete.
Social Committee:
·
Nothing to report.
Resident comments:
·
Nothing to report.
Old Business:
·
Derry gave an update from his and Larry Edwards
walk around on June 19th:
o
There are many windows in need of repair or
replacement. They felt that the most
pressing were the Florida room windows that are 5-wide as a couple are
contributing to rotting of the wood siding.
o
We have replaced 2 chimneys to date (234 &
242) with 3 (260, 264, 285) more schedule for this year. They felt that currently 4 more need replaced
next year, however, that number could change by next spring due to deteriorate
over the year.
o
We have replaced 10 garage doors this year. They felt 4 more needed replaced this year. That would leave 11 to be done next
year.
New Business:
·
Residents in violation were discussed and the
board approved contact be made with 3 residents regarding compliance.
·
The board responded to one resident requesting
the HOA replace the walkway to the front steps.
This is not covered by the HOA and the resident will need to replace or
repair the issue themselves.
·
Two tenants have requested bad trees be
removed. There are 2 other trees in the
neighborhood in bad shape. The board approved
getting an estimate on removing all 4 from Roy Wolf.
·
The board noted other needed repairs around the
neighborhood and asked Brandon to schedule repairs.
·
The board authorized Classic Lawncare to mow
every other week until further notice.
Mowing will resume weekly once we get rain and the grass begins to grow
again.
·
Susan C. is researching HOA insurance to see if
we can get a better rate than what we are currently paying
·
The board members will meet in executive session
prior to the August monthly meeting to:
o
begin laying out the 2021 budget
o
review funding and create a plan to replace the
necessary windows in a timely fashion.
o
review the budget to replace the necessary
garage doors this year.
o
begin preparation for the October Annual
Meeting.
o
further discuss the other issues at hand: raising
monthly dues, the capitol preservation assessment & updating the covenants.
The meeting ended at 5:08 pm.
The next monthly meeting will be held at 3:30 p.m. on Wednesday,
August 12th at the Property Services Group office, 1309 Reeves Road, Plainfield. Weather permitting the meeting will be held
outside on the rear patio.
JULY MINUTES APPROVED:
Chestnut & Shrock via email 7/17/20
Bruner via email 7/18/20
Schwegman via email 7/19/20
