White Lick Home
Owners Association Board Meeting Minutes
June 12, 2019
Plainfield Public
Library
Board members in attendance: Tom Lee, Derry Shrock, Diana Laybold, Susan
Chestnut
Property Service Management Group staff in
attendance: Larry Edwards, Susan Keene
One resident in attendance.
The meeting began @ 4:30pm
May minutes were approved via e-mail.
Financial Report:
·
Susan Keene went over the May finance report. No vote was taken for approval of the
financials as more time was needed to review.
Vote will be taken via e-mail. NOTE:
Financials were approved by all board member via email on 6/17, 6/18
& 6/25.
·
Susan K. reported that two residents are behind
in paying the monthly HOA fees. Letters
have been sent notifying them to bring their account up-to-date. If they do not bring their account
up-to-date, the matter will be passed over to our attorney for collection.
Architectural Committee:
·
Nothing to report.
·
Susan will contact Sheila to request that the
Architectural Committee meet in the very near future to begin creating strict
guidelines for our association.
Social Committee:
·
Garage Sale was a success! At least 15 residents participated.
Resident comments:
·
None
Old Business:
·
Board members & Larry Edwards will survey
the community for things that need to be addressed (covenant violations, cement
repair/replacement, chimney replacement, PSG maintenance) so follow-up can be
done.
New Business:
·
Several residents were sent letters last month
informing them they were in violation of the covenants with regard to
maintaining their flowerbeds & the storage of trash. If a resident no longer wishes to maintain a
flowerbed, they are asked to remove the plants, weeds, mulch or rocks, plus any
barrier that outlines the flowerbed.
They should then contact PSG to ask that grass seed be planted. Once this occurs, the area will become part
of the yard and be maintained by the association.
·
It been reported that we have several units with
satellite dishes affixed to the roof.
This is a clear violation of the covenants. The board will do a walk around to assess
those unit numbers & any other violations taking place in the
community. Letters will be sent to have
the issues corrected.
·
The board set the date for the annual
meeting: Wednesday, October 9, 2019 @
6:30 p.m.
·
Fifty-one chimneys have been completed thus
far.
·
Susan C. asked if we could replace more than 5
chimneys a year seeing that we didn’t get all 5 done last year and we are so
ahead of schedule this year. Derry
responded he would rather take those funds to put in garage doors. Fifty garage doors have been replaced in the
community thus far.
·
Susan K. will update the home owner list and
distribute copies to the board.
·
The board will continue to seek replacement
board members.
·
Diana planted geraniums at the entrance. Thank you Diana!
The meeting ended at 5:16pm
The next meeting will be held at 4:30 p.m. on Wednesday, July
10th at the Plainfield Library.
JUNE MINUTES APPROVED:
Chestnut & Laybold – 6/17/19
Shrock – 6/18/19
Lee – 6/25/19
