August 2020 Board Minutes

 White Lick Homeowners Association Board Meeting Minutes
August 12, 2020
Property Services Group Office, 1309 Reeves Road, Plainfield


Board members in attendance:  John Schwegman, Derry Shrock, Susan Chestnut, Georgi Bruner via telephone

Property Service Management Group staff in attendance:  Larry Edwards, Brandon Henton

No residents in attendance.
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The meeting was called to order @ 3:35 pm

July minutes were approved via e-mail.

Financial Report:
•    Monthly financials were reviewed and approved.

Architectural Committee:
•    The board instructed PSG to contact two residents regarding covenant violations.

Social Committee:
•    Nothing to report.

Resident comments:
•    Nothing to report.

Old Business:
•    Larry updated that he has been installing the windows ordered in May.  That process is going smoothly thus far.
•    Continuing the conversation, the need for windows was discussed.  The board is working on determining the financial situation of the HOA so that it can address the many windows needed by our residents.  The board will meet in separate session and get a list together of the windows in the worst repair so that we can proceed to order, replace & repair these windows.  The list will be provided to Larry & Brandon so they will know what homes are on the list for this year.  Hopefully, the board can prepare a plan for next year’s window replacements as well.
•    Three chimneys have been rebuilt to-date with two more scheduled before the end of the year.
•    The board approved the purchase & replacement all of rest of the garage doors this year.  An upcoming price increase from the manufacturer will not be cost effective.  All doors should be ordered prior to the increase and installed as soon as possible.
New Business:
•    The board met in executive session to discuss and prepare the 2021 budget.
•    Preparation for the annual meeting and its associated mailings were discussed and scheduled with the residents receiving a newsletter in early September.

The meeting ended at 4:51 pm.
 
The next monthly meeting will be held at 3:30 p.m. on Wednesday, September 9th at the Property Services Group office, 1309 Reeves Road, Plainfield.  Weather permitting the meeting will be held outside on the rear patio.


AUGUST MINUTES APPROVED:
Chestnut & Bruner via email 8/16/20
Shrock & Schwegman via email 8/17/20