White Lick Home
Owners Association Board Meeting Minutes
March 13, 2019
Plainfield Public
Library
Board members in attendance: Stu Mason, Susan Chestnut
Property Service Management Group staff in
attendance: Susan Keene, Larry Edwards
Three residents in attendance.
**WITH ONLY TWO BOARD MEMBERS IN ATTENDANCE,
WE DID NOT HAVE A QUOROM, THEREFORE NO OFFICIAL BUSINESS TOOK PLACE. WE DID, HOWEVER, GO OVER THE FINANCIAL
INFORMATION & ALLOW THE RESIDENTS TO PRESENT THEIR ITEMS. AN OPEN CONVERSATION TOOK PLACE. THOSE NOTES FOLLOW BELOW.**
The meeting began @ 4:35.
February minutes were approved via e-mail.
Financial Report:
Susan Keene went over the February Finance report. Due to a few errors in the report, new copies
will be made and e-mailed to the board.
The board will approve the financials via email.
Residents comments:
·
Jim O’Connor asked the board about the property
lines (survey markers) on the West side of the property. It was the consensus of the group that the
HOA owns to the crest of the hillside and should care for the area. If trees limbs are touching the units or
causing distress to the structures, then the HOA should take care of the
issue. If not a structural issue, the
feeling was that the home owner would be responsible for the trees with regard
to trimming, removal, etc.
·
Jim O’Connor inquired about the snow removal
process & budget of last year. He
mentioned that he shoveled several drives & wondered about the cost. It was explained that we pay a set fee for
shoveling no matter how many drives are done.
It is nice that he assists his neighbors, but it does not cut down our
fee.
·
Jim also wanted to know why we waited so long to
start the shoveling process. It was
explained that we wait to be certain the snowfall has completely stopped. The board is in communication with each other
& PSG during the event to determine the most opportune time. If we have the snow shoveled before the end
of the event, it could mean we would incur removing the snow twice, thus
doubling the fee paid.
·
Jim inquired about his desire to replace his existing
windows with vinyl windows at his own expense.
In doing so, did he need to get permission? The board said he did not need permission.
·
This question prompted Susan C. to inquire as to
why we are replacing current windows with wood framed windows rather than
installing new vinyl windows that would not need to be painted. On that same vein, inquiring about not painting
the new vinyl garage doors. This is a
subject the board will discuss further at a future meeting.
·
Susan C. presented two questions from a
resident:
o
Will PSG be repairing the lawn damage that
resulted from the snow shoveling? Yes,
PSG will replace the dirt & put down seed at no charge to the HOA.
o
Does our HOA provide PSG with a 1099 for tax
purposes? No, we do not. Susan K. explained that at the present time,
PSG would have to provide the 1099 to themselves. The HOA would have to employ an accountant to
provide those 1099’s to PSG & to the rest of the contractors that provide
services to White Lick. PSG & the
other contractors should be claiming the income on their taxes.
Old Business:
·
The process of moving HOA funds to an account
that would garner a larger interest rate had to be tabled. Susan K. tried to move the funds (which is
done via the internet) and it would not allow her to create an account for an
HOA. The board will continue to look for
ways to invest the funds to receive a better interest rate.
New Business:
·
PSG is working with Wolf Tree Service to remove
a stump at 220 Andrews and trimming or removing a tree at 224 Andrews, both per
the homeowner’s request. The stump at
220 has caused the side walk to rise, creating a safety hazard.
·
Larry Edwards has surveyed the units and created
the chimney repair list for the year.
The Board will ask Derry Schrock to check the list as well.
·
Susan C. suggested that we research the
possibility of mulching the leaves in the fall rather than/along with blowing
them to the curb. This could allow us to
take care of those leaves behind the West units and hopefully alleviate the
leaf issue of the late pear trees. This
idea will be discussed with the Board at a future meeting.
The meeting ended at 5:43.
The next meeting will be held Wednesday, April 10th
at the Plainfield Library.
MARCH MINUTES APPROVED:
Chestnut 3/16/19 via e-mail
Mason, 4/1/19 Via e-mail
