White Lick Homeowners
Association Board Meeting Minutes
June 10, 2020
Property Services
Group Office, 1309 Reeves Road, Plainfield
NOTE: Due to the Coronavirus and the quarantine
order, the last physical meeting of the board was March 10, 2020. During the timeframe when they could not
physically meet, the board addressed issues via email and telephone. Due to the long timeframe between meetings,
the June 10th meeting was held as an Executive Meeting so that all
items could be addressed and discussed.
The board addressed the
following during the quarantine:
April 6, 2020
· Authorized
PSG to order $10515.50 (13) wooden windows from Blair Windows per estimate.
· Requested
a follow-up with Outback painting for references.
· Instructed
PSG to move forward with issues at two units.
April 16, 2020
· Approved
PSG to repair rotted windowsills, rotten wood on Florida Room, etc. at the
units on the inner circle in preparation for painting.
· Approved
resident issues at 4 units.
· One
resident requested a meeting with the board.
On June 2nd, the board met with that resident to hear their
concerns & request. The board
unanimously denied the residents request.
The Board addressed 14 total
resident issues during the quarantine period.
May issues are addressed below.
___________________________________
Board members in attendance: John Schwegman, Georgi Bruner, Derry Shrock,
Susan Chestnut
Property Service Management Group staff in
attendance: Larry Edwards, Brandon
Henton
The meeting was called to order @ 3:36 pm
March minutes were approved via e-mail.
Financial Report:
·
Monthly financials were reviewed and discussed.
o The
board requested that PSG replace funds ASAP from a double billing error.
o The
board expressed that going forward, PSG should make sure all out-of-the-ordinary
invoices are approved by the board prior to payment.
o With
these two stipulations noted (Brandon was to inform Susan K. since she was not
in attendance), the financials were approved unanimously by the Board.
Architectural Committee:
·
Georgi reported that seven architectural change
requests were approved during the quarantine.
Three architectural change requests were denied.
Social Committee:
·
Nothing to report.
Resident comments:
·
Nothing to report.
Old Business:
·
Paint estimates were again reviewed and
discussed. The board voted to postpone
the actual painting of the inner circle units until next year. The board would like to take those funds and
apply them to more window replacements this year. Several residents need window repairs and/or replacements.
·
The board would also like to take some funds to
replace more garage doors in need (we have replaced 8 so far in 2020).
·
The board plans to rebuild 5 chimneys in 2020
but may have to replace more if it is determined that more chimneys are in
desperate need of replacement.
New Business:
·
The windows that were authorized for purchase
have arrived and PSG will be being placing those windows in their designated
residences as soon as possible.
·
Larry E. & Derry are to go around the neighborhood
and assess the condition of windows, garage doors & chimneys. They will present their findings at the next
meeting. The board will review the needs
of the residents and attempt to rework the funds available so these areas can
be rectified.
·
The board will begin discussions about the
possibility of raising the monthly HOA dues next year. This is currently only
being discussed and no decision has been made.
·
The board is reviewing the possibility of
presenting to the residents at the October Annual meeting the possibility of
instituting a Capital Preservation Assessment for future White Lick
homebuyers. This would not affect
current homeowners and would only apply to people purchasing in the
neighborhood in the future.
·
The board is also looking at implementing very
specific guidelines regarding what is and is not allowed in our
neighborhood. Again, this is merely
being discussed at this time.
·
Larry E. announced that Susan K. will no longer
be attending the monthly meetings.
Brandon Henton will be attending our meetings going forward. Though Susan is still working for PSG, she is
scaling back a bit and will no longer maintain a workspace in the local office.
The meeting ended at 5:20 pm.
The next monthly meeting will be held at 3:30 p.m. on Wednesday,
July 8th at the Property Services Group office, 1309 Reeves Road, Plainfield. Weather permitting the meeting will be held
outside on the rear patio.
JUNE MINUTES APPROVED:
Chestnut & Shrock via email on 6/14/20
Schwegman & Bruner via email on 6/15/20
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