White Lick Home
Owners Association Board Meeting Minutes
February 12, 2020
Property Services
Group Office, 1309 Reeves Road, Plainfield
Board members in attendance: Susan Chestnut, John Schwegman, Georgi Bruner
& Derry Shrock (via telephone)
Property Service Management Group staff in
attendance: Larry Edwards
No residents in attendance.
(NOTE: The
board did not meet in December or January)
The meeting began @ 6:02 pm
November minutes were approved via e-mail.
Financial Report:
·
November, December & January financials were
approved.
·
Susan C. noted there are two pending issues that
need to be resolved:
o
Charge billed to resident
o
Credit given back to HOA from PSG
Architectural Committee:
·
The board addressed the recurring issue of
Architectural Change Request Forms being submitted to PSG incomplete. PSG will monitor the process and ask for more
or correct information before passing along to the Chair of the Architectural
Review Committee. If the Architectural Review
Committee Chair receives an incomplete request, it will be denied and returned
to the homeowner asking for the appropriate information to be included so an
informed decision can be made.
Social Committee:
·
Nothing to report.
Resident comments:
·
There were no residents in attendance.
Old Business:
·
Larry reported he had received several calls from
residents about windows needing to be replaced.
The board had received an estimate on wooden replacement windows in the
fall and asked that an estimate be submitted on vinyl windows. The board asked Larry to again contact the
window company to get an estimate on vinyl windows. Once that is received, the board will approve
the purchase of windows so we can begin replacing some resident’s windows.
·
The board discussed several resident issues and
resolution/follow-up to those issues.
New Business:
·
It was officially announced that Diana Laybold
had resigned her position on the board.
The board would like to proceed with four members at this time.
·
Larry passed out a copy of the updated
directory.
·
Larry passed along the new Nationwise Insurance
breakdown. The cost of the policy has
increased $900.
·
Larry presented the board with a new PSG
contract, at the board’s request. Susan
C. requested that the board have one month to review and visit again at the
March meeting.
·
A newsletter is being drafted by the Board and should
be sent to residents in the near future.
·
The board requested that PSG begin the process
of attaining paint quotes. The inside
circle of homes is due to be painted this summer.
·
John S. had received a call from a resident who
was having issues with their garage door.
The board approved the replacement of that resident’s door & the
attached unit as well. Two garage doors
were replaced in February as well for having the same issue.
·
The board requested that PSG contact Classic
Lawncare to get a bid for leaf removal.
The objective being that the leaves will be mulched as they were last
fall. This seems to be a good process
leaving minimal leaves in the yard to blow over the winter.
·
The board requested that PSG change the process
by which the bills are paid and approved.
·
John S. (along with Diana Laybold in some cases)
has visited 3 of the 6 new residents in the community. They will visit the other 3 in the near future.
The meeting ended at 7:43 pm.
The next monthly meeting will be held at 4:30 p.m. on Wednesday,
March 11th at the Property Services Group office, 1309 Reeves Road, Plainfield.
FEBRUARY MINUTES APPROVED:
Chestnut & Shrock via email: 2/18
Bruner via email: 2/19
Schwegman via email: 2/22
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